The Grim Tome

Privacy Policy

Last updated: June 2026

Introduction

The Grim Tome LLC ("The Grim Tome," "we," "us," or "our") operates thegrimtome.world (the "Platform"). This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal data.

By using the Platform, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Account Data

When you register, we collect your name, email address, and username. If you register through a third-party authentication provider, we receive the information you authorize that provider to share.

World Content

We store the content you create on the Platform, including entities (NPCs, locations, factions, artifacts, deities, and lore entries), session notes, adventures, campaign information, and any other content you submit.

Usage Data

We collect information about how you use the Platform, including features accessed, session frequency, and general interaction patterns. This information helps us improve the service.

Payment Information

Payment transactions are processed securely by a third-party payment processor. We do not store your credit card or payment details on our servers. We receive only confirmation of completed transactions and subscription status.

How We Use Your Information

  • ·To provide, maintain, and improve the Platform
  • ·To process subscriptions and payments
  • ·To send transactional emails (account confirmation, password resets, billing notices)
  • ·To generate AI-assisted content features you request
  • ·To enforce our Terms of Service and prevent abuse
  • ·To respond to your support requests

AI Processing

The Grim Tome uses AI to generate content on your behalf, including character backstories, session recaps, adventure synopses, and portrait images.

Content you submit — such as world descriptions, entity details, and session notes — may be processed by our AI partners to generate these features. This processing occurs only to fulfill your specific requests.

We do not use your content to train AI models. Your world content is yours, and it is not used to improve third-party AI systems.

Data Storage and Security

All data is stored securely in the United States. We use industry-standard security practices including encryption in transit and at rest, access controls, and regular security reviews.

While we take reasonable measures to protect your data, no method of transmission over the internet or electronic storage is 100% secure.

Third-Party Services

We work with third-party service providers to operate the Platform. These services include:

  • ·Payment processing
  • ·Transactional email delivery
  • ·AI content generation
  • ·AI image generation
  • ·Cloud hosting and infrastructure
  • ·Error tracking and monitoring

All third-party partners are contractually bound to protect your data and may only use it to provide services to us. We do not sell your personal information to any third party.

Data Retention and Deletion

We retain your account data and world content for as long as your account is active. If you delete your account, your personal data and world content will be removed from our systems within 30 days, except where we are required to retain data for legal or compliance purposes.

Backup copies may persist for up to 90 days in secure archival storage before being purged.

Your Rights

Depending on your location, you may have the following rights under applicable privacy laws (including GDPR and CCPA):

  • ·Access — request a copy of the personal data we hold about you
  • ·Correction — request that we correct inaccurate personal data
  • ·Deletion — request that we delete your personal data
  • ·Portability — request your data in a machine-readable format
  • ·Objection — object to certain types of processing
  • ·Opt-out of sale — we do not sell personal data; no opt-out is needed

To exercise any of these rights, contact us at grim@thegrimtome.world. We will respond within 30 days.

Cookies

The Grim Tome uses session cookies necessary for authentication and platform functionality. We do not use advertising cookies, tracking cookies, or any cookies that monitor your activity across other websites.

Contact

For privacy-related questions or to exercise your rights, contact us at:

The Grim Tome LLC

Missouri, United States

grim@thegrimtome.world

Note: This is a preliminary privacy policy pending full legal review prior to public launch.